2016-2017 American Legion Auxiliary Reporting
2016-2017 ANNUAL REPORT FORMS INSTRUCTIONS
HERE’S WHAT YOU NEED TO KNOW ABOUT REPORTING
There are two types of end-of-year reports: narrative (written) and impact (cumulative numbers). Each department committee chairman must send mid-year and year-end narrative reports for her specific committee to her national committee chairman and division committee chairman. Please see the individual Plans of Action for detailed instructions. Specific information to include for each program is also noted in the individual program Plans of Action.
Each member tracks her own hours and resources used while doing the mission throughout the year. Then, when it’s time to send your report to your unit, hours are tracked on one sheet and ready to submit. Each organizational level flows up to the next, and we end up with an impressive collective Auxiliary impact. This is the most basic and critical step in reporting. Even members who don’t attend meetings are volunteering, so let’s capture every hour we can!
The departments’ annual impact reports are sent to National Headquarters where they are compiled by ALA National Headquarters staff into the ALA Annual Impact Report. This Impact Report is used to demonstrate who we are, what we do, and why we matter. For example, in 2014, American Legion Auxiliary volunteers provided $2.1 billion in service! The American Legion includes our data in their annual report to Congress. If you are unsure of how many or where to count your hours, use your best judgment - reasonable estimates are just fine. Just be sure to report your numbers only one time in one place. Members and units, please check with your department on where and when to send your impact numbers.
Why do I need to submit impact numbers?
Your unit and department impact numbers are sent to and compiled at ALA National Headquarters, where the annual Impact Report is created. This report is used to demonstrate
who we are, what we do and why we matter. It shows external audiences about the difference we are making nationwide and why we are a valuable organization to belong to and support. Additionally, The American Legion includes our data in its Annual Report to Congress.
What are the reporting and awards deadlines?
This information is included in each program’s Plan. The deadline for department chairmen to submit their mid-year narrative report to the division chairmen is January 5, 2017, and May 15, 2017, for the year-end report. Award entries are due to national committees by June 1, 2017. Department impact reports are also due June 1, 2017. Please contact your department headquarters for unit and division deadlines.
The ALA Annual Impact Numbers Reporting Process At-A-Glance
You, important ALA member, volunteer and raise resources to “do the ALA’s mission” throughout the year, and record your service hours and financial investment using the ALA Impact Numbers Tracking Worksheet
ALA member reports volunteer service to unit by unit’s deadline (usually in April)
Unit president compiles its members’ numbers and sends Unit Impact Report to district or county (if applicable) or otherwise on to department
County/district president compiles its units’ numbers and sends county/district Impact Report to department by department’s deadline (usually in May)
Appropriate department representative compiles numbers and sends to ALAReports@ALAforVeterans.org by June 1, 2016.
ALA National Headquarters compiles all the departments’ numbers and prepares the American Legion Auxiliary Annual Impact Report ~ ALA by the Numbers for The American Legion to submit to Congress, and shares impact with the U.S. Department of Veterans Affairs, media and the public!